Planning a birthday party can be stressful, especially when you’re trying to keep costs down while still having fun! Make sure that you have first arranged all the basics, such as party rentals. In this article, we put together some basic tips that you should remember.

Hosting a birthday party for cheap

Here are some tips for throwing a successful party that won’t break the bank.

From choosing the perfect venue to planning the menu, here are some things you must do before hosting a birthday party.

Choose the Right Venue

If you’re looking for a place to host your next birthday bash, consider these five options:

  1. Home – This option is ideal for those who live in an urban area where there’s plenty of space. It also works well for people with small children because it allows them to stay close by. However, it’s not recommended for large groups because it can feel cramped.
  2. Park – Community parks offer ample room for guests to mingle. However, you might need permission before hosting an event. They’re also good for families with young kids because they allow parents to supervise without being too far away.
  3. Community Center – These venues are often found in suburban areas and provide more privacy than a park. They’re also great for larger parties because they typically have multiple rooms.

Plan the Menu

Planning the menu for your party is one of the most important steps in preparing for the birthday event. Here are some tips to help you plan the menu:

  1. Choose foods that appeal to everyone at the party.
  2. Include healthy choices such as fruits, vegetables, whole grains, lean meats, low-fat dairy products, and fish.
  3. Consider serving dishes that are easy to prepare and clean up after.

Decide Who Will Be Invited

If you are having a large gathering, invite only those people who will enjoy the food and activities.

Create an RSVP List

Invite everyone on your list by sending them an email with the details of the event. This will help you avoid last-minute cancellations.

An important step to planning a fun party is creating an RSVP list. Invite guests at least two weeks before the event and ask them if they plan to attend. If they say yes, send them a reminder email one week prior to the party. You’ll want to include information such as what time the party starts, where it’s being held, and who’s responsible for bringing snacks and drinks.

Prepare for Guests

Make sure you have enough food and drinks for everyone who comes to your birthday party. If you need more space, consider renting out a room at a local hotel.

If you want to throw a low-cost birthday party, consider inviting friends over to play games, watch movies, eat snacks, and hang out. You’ll save money by cutting back on expensive decorations and catering.

Also, invite guests who live nearby instead of those who travel from far away. That way, you’ll avoid spending extra money on gas and tolls.

Decoration Ideas

If you’re looking for something simple, consider going with a color scheme instead of a theme. For example, if you love pink, you could choose a pink tablecloth and pink balloons. Or, if you prefer blue, you could go with a blue theme. You’ll find plenty of ideas online for inexpensive decorations.


Arranging a birthday party can be fun but stressful. Don’t forget to reach out to the best party tent rentals Northern VA. Typically, you need to book all rentals in advance to avoid any last-minute delays and issues. Otherwise, it can be difficult to get bookings, especially during busy seasons.